General Trade Fair Regulations
General Trade Fair Regulations
The registration is a legally binding and irrevocable offer filed by the exhibitor. Registrations containing any provisos are invalid. Any deletions, amendments and alterations in the registration form and in the conditions of entry are inoperative. The exhibitor is obliged to participate in the trade fair when his registration has been received (via mail, fax) by Messe Graz (organiser), provided that Messe Graz accepts the registration. Registrations via email are invalid and are not accepted. One duly signed registration, containing the company stamp, is necessary for each exhibition place. A payment of the booth fee on account is not seen as a registration. Consequences arising from registration forms being filled in incompletely or in the wrong way are to be borne exclusively by the exhibitor. Individual columns of the registration form being filled out incompletely may never be interpreted to the disadvantage of Messe Graz. By handing in the registration, the exhibitor accepts the complete content of the fair regulations (conditions of entry). The conditions of entry analogously apply for ancillary services and / or additional orders like e.g. advertisements, advertising and advertisements in the catalogue / magazine, assembly and disassembly of the booth, hiring of fair equipment devices, special agreements for an electronic trade fair guide system, provision of power, water, telephones and further facilities.
2. Acceptance / Allocation
Messe Graz is not obliged to accept the registration. Messe Graz exclusively decides on the acceptance of exhibitors (acceptance of their registration) as well as on the actual allocation of exhibition space. Messe Graz reserves the right to reject at any time applications for registration for the trade fair without an explanation.
Certain areas and rooms in the exhibition halls and objects as well as on the open-air exhibition ground are made available as exhibition space. The exhibitors are classified according to industry sectors, as far as this is possible. The exhibition space is allocated exclusively for one trade fair each.
There is no obligation of Messe Graz to let this exhibition space or another one for future trade fairs / events. Not even by erecting company-owned booths or pavilions (with the appropriate booth facilities), the exhibitor does acquire any right, of whatever kind, to make use of this space at future trade fairs / events or out of fair times.
In case of regroupment due to whatever reasons, Messe Graz shall be allowed to alter or cancel allocations of spaces that had already taken place.
Space allocations that had already taken place are also cancelled by Messe Graz if judicial or non-judicial bankruptcy proceedings were opened on the enterprise of the exhibitor.
The exhibitor may assemble his own booth facilities (pavilions) only after the prior written approval of Messe Graz and only for the duration of one event / trade fair. The exhibitor has to hand in to Messe Graz two copies of a plan sketch with description. The exhibitor undertakes to provide all necessary permissions of authorities. The above-mentioned provisions shall also apply for those exhibitors that erected their own pavilions.
The written approval of Messe Graz is necessary for subletting partly or in total or for passing on the allocated exhibition space. Each additional exhibitor or subtenant, who had been admitted on the basis of additional exhibitor documents that had been filled in properly, has to pay the additional exhibitor fee determined by the fair management.
The registration is deemed approved and also accepted by means of the written confirmation by Messe Graz, as well as the allocation of exhibition space that can be carried out simultaneously with the registration or subsequently. Domestic exhibitors as well as foreign exhibitors whose exhibition products correspond to the topic of the fair can be admitted. Sales representatives and importers may exhibit for the companies represented by them. If an exhibitor participates in the trade fair representing a manufacturer, he has to announce this fact to Messe Graz when registering. Messe Graz may demand the presentation of a list of goods. Stating the exhibits according to the list of goods is the prerequisite for the procession of the registration. Other products than those listed in the list of goods must not be exhibited. Second-hand goods of any kind are not admitted as exhibition products at the fair. The exhibitor is obliged to exhibit the stated products during the total duration of the trade fair. Closing the booth prematurely and / or disassembling it prematurely is / are out of question. Any violation of these obligations justifies claim for damages. The exhibitor must not make political propaganda of any kind.
3. Booth Rental / Invoicing / Conditions of Payment
The exhibitor is obliged to participate in the trade fair when his registration has been received by Messe Graz (organiser), provided that Messe Graz accepts the registration. The relevant rental fees stated on the registration form shall apply for the duration of the event.
Each used part of a m2 (incl. possibly existing columns, electricity boxes, etc.) is charged as a complete square metre. All rental fees are deemed exclusive of taxes and charges (especially plus VAT and 1 % agreement fee). 1 % state fee is added to the stated rental fees, incl. the legal VAT, because the agreements with the exhibitors are subject to charges. After approval (acceptance of the registration) the exhibitor receives an invoice which he has to pay in time so that the invoice sum is credited to the full amount and without any deduction on the account at least 3 weeks prior to the start of the event. Invoices that were made out after this deadline are to be paid immediately.
The exhibitor is under obligation to pay for any and all costs arising from ancillary services when he obtains the invoice, and Messe Graz is also entitled to claim advance payment for these services. Different conditions of and deadlines for payment may be determined in an invoice and are binding for the exhibitor. An in time payment of invoices and a possible registration lump-sum as well as the settlement of all possibly unpaid charges incurred by earlier events are the prerequisites for the “handing over” of the allocated booth / exhibition space. Queries about the invoice are to be filed within 10 days after receipt of the invoice.
After this period of time the invoice is deemed approved, complaints filed at a later point in time are invalid. In case of a default in payment, 12 % interest p.a. as of when the payment was due plus € 7.00 for every reminder shall be deemed agreed on. The exhibitor is obligated to reimburse Messe Graz all costs arising from reminders or collection. Costs for lawsuits and collection determined by court remain unaffected thereof. Reminder costs and collective costs which are invoiced to Messe Graz by third parties are also to be paid by the exhibitor. The exhibitor is not entitled to withhold payment of outstanding invoices, to refuse payment because of counter-demands of any kind, or to balance payment against these. Messe Graz reserves the right to change the start or the duration of the trade fair / event due to whatever reasons, without the exhibitor obtaining the right to derive any claims against Messe Graz (withdrawal, compensation, etc.) because of the change.
4. Withdrawal of the Registration / Cancellation Conditions
In case of a cancellation (withdrawal) of the registration, the exhibitor has to pay the following cancellation fees to Messe Graz: Up to 8 weeks in advance of the start of the trade fair: 50 % of the agreed booth rental fee, later than 8 weeks in advance of the start of the trade fair: 100 % of the booth rental fee agreed on, each time plus taxes, charges and further additional charges and costs that may already have arisen from ordered technical services and other services.
The cancellation fee is to be paid as a lump-sum compensation, irrespective of any fault, and the exhibitor abandons a reduction of the claim for compensation, especially the judicial mitigation right due to whatever reason, even arising from the title of profit adjustment. The exhibitor takes note of the fact that the cancellation fee is to be paid even if Messe Graz manages to let or sell the booth to a third party. The assertion of a compensation which exceeds the agreed cancellation fees remains unaffected thereof. The maturity of the cancellation fee and / or additional payments is determined in the cancellation invoice.
After cancellation, the exhibitor is not entitled to the exhibition space that was cancelled, independent of the fees to be paid. If Messe Graz is not able to fulfil the requests regarding the nature of the exhibition space (size, location, etc.) that were stated when registering, a withdrawal of the registration due to this reason shall also be deemed a cancellation. The request for a connection to water, light and power supply facilities is to be stated when registering, according to the registration form.
5. Booth structure / Design of the Booths
Every exhibitor himself is responsible for the design of his exhibition space and / or of the event location. All structure parts are to be designed in such a way as to prevent any interference both with the overall impression of the hall and / or the fair ground and the interest of the neighbouring exhibitors.
On principle, the exhibition spaces are seen without the limiting walls and without facilities unless a complete booth was ordered and / or special arrangements were made with Messe Graz. The booth structures must not exceed a height of 250 cm (standard structure height). Higher structures may be permitted only after a presentation of construction plans and the written approval of Messe Graz. Corresponding construction plans are to be filed at the fair management's until 2 month in advance of the start of the fair at the latest. In case of a possibly two-storey booth construction, additional charges to the exhibition space fee of 50 % per m2 of the space that is build over are to be paid.
In addition, the written approval of the neighbouring exhibitors as well as an expert’s opinion of a civil engineer regarding the static stability, and a confirmation of the workman-like and professional construction of the booth by the builder have to be submitted prior to the erection of such booths, with the exception of island booths. On account of safety, glass parts are to be placed with a distance of 50 cm from the border of the booth only. Safety glass constitutes an exception of this regulation. Within circulation areas, safety glass is to be used exclusively.
By means of the service documents, every exhibitor may order additional services, from rental furniture to a complete booth, at Messe Graz. With the “AMB Bestellheft für Technische Dienstleistungen“ [AMB order list for technical services], every exhibitor may order additional services at AMB Ausstellungsservice u. Messebau GmbH & CoKG, Messeplatz 1. Ranging from a power or water connection, to graphics, plants, cleaning and rental furniture to a complete booth. The AMB order list is sent to the exhibitor together with the booth allocation notification. It can be viewed via www.ambgraz.at and / or the exhibitor may order it online via the AMB web shop.
The following regulations shall apply for the booth construction and the decoration:
Every exhibitor is bound to equip the exhibition space allocated to him with his complete company address. The regulations stated by Messe Graz are to be followed when doing so. If notes in a foreign language are fixed on a booth, it is obligatory to fix a note with the same text in German language and in the same print size. Windows and doors of the exhibition hall may be covered, closed or opened only after the approval of Messe Graz.
Designs that do not correspond with the general fashion or to the style aimed at by Messe Graz are to be altered by order of Messe Graz. If the exhibitor refuses to alter the design, Messe Graz shall be entitled to have these alterations carried out at the cost of the exhibitor.
The dividing walls between neighbouring exhibition spaces are to be of the same height.
The usage of open fire and gas-powered devices if these are not firmly installed and connected to officially approved gas facilities (fix facilities) is prohibited in all halls generally.
Using non-combustible gases in pressure vessels is permitted if all legal and official regulations are complied with. Compressed gas cylinders must at any time be secured against falling over.
With every booth construction it is to be ensured that connections for light and water remain accessible at any time.
Together with the space registration a draft with information on the correct dimensions is to be presented to Messe Graz if fix or mobile conference pavilions and / or tents are erected on the open-air exhibition ground. Messe Graz will then decide whether erecting such a pavilion and / or tent is permitted.
Digging works and chiseling works as well as structural or other alterations of the facilities of Messe Graz in the halls or in the open-air exhibition ground are subject to a written approval of Messe Graz without any exception.
The exhibitors and / or Messe Graz have to fulfil all local, structural and fire-protective regulations as well as regulations set up by the trade authority and other legal regulations and especially to immediately comply with decrees that were set up when getting the official approval; otherwise Messe Graz shall be entitled, but not obliged, to remove such defects at the exhibitor’s costs immediately. The exhibitor is responsible for obtaining all necessary permissions of authorities. The exhibitor and /or Messe Graz undertakes to have all works on the exhibition and / or event area carried out by authorised entrepreneurs if the exhibitor does not carry them out himself. It is absolutely necessary that the design of the exhibition space complies with the structural and fire-protection regulations. The company that carries out the advertising design of the exhibition space has to confirm to the exhibitor in writing that only those materials that comply with fire-protection regulations were used for the advertising design. If the exhibitor and / or Messe Graz design / designs the exhibition or event space himself, he himself is responsible towards third parties and especially towards the authorities. Decorations and equipments have to be at least flame-resistant (B1), slightly smoking (Q1) and not dripping (TR1). If these criteria are not fulfilled, the objected parts are to be removed without delay.
A ban on smoking applies in all halls.
6. Installations / Electric Installations / Installation of Machines / Noise Limitation / EDP
The exhibitor is under obligation to follow the generally acknowledged rules of the technology as well as the industrial safety regulations and the safety regulations when installing and operating machines and devices; machines have to be equipped with a CE test mark and have to comply with the machine safety regulation idgF in particular.
If safety devices are removed from machines in order to make the function of the machine visible, danger zones are to be secured via transparent safety devices with sufficient stability. The necessary original safety devices are to be exhibited as well.
In case of presentations of the exhibitor that cause noise of more than 75 dBA, a noise enclosure is obligatory. Loudspeakers have to be turned towards the exhibitor’s own booth. Neighbouring booths must not be disturbed by the loudness level.
In case of a violation of these rules, Messe Graz shall be entitled to prohibit the presentations and / or to close the booth, if necessary, after warning and without any claim for compensation of the exhibitor.
When using EDP on the booth, the exhibitor is obliged to use radiation protected hardware.
If the exhibitor does not pay attention to this directive and the operation of his facility is impaired or made impossible due to electronic interference fields, the exhibitor must not hold Messe Graz responsible for this.
This exclusion of liability shall not apply if Messe Graz with gross negligence or intentionally ignored the existence of electronic interference fields that Messe Graz was aware of when allocating exhibition space.
Basic installations on the supply ways for power and water are to be carried out by contracting parties of Messe Graz exclusively. Connections for power, water and further technical connections are possible via AMB Ausstellungsservice u. Messebau GesmbH & CoKG, Messeplatz 1 in return for payment of connection and usage charges. All electric devices, facilities and installations have to comply with the regulations of the ÖVE [Austrian Electrotechnical Association] and with the local and regulations and directives of the event law. Electric installations have to be carried out by chartered companies only. Connecting and checking is carried out by the chartered fair electrician exclusively. The technical guidelines for exhibitors and booth builders are an integrated part of this agreement.
If electric distributors, wall hydrants or push-button alarms of the fire alarm system are located in the exhibition space of the exhibitor, the following regulations are to be complied with: Electric distributors may be obstructed only if full accessibility is possible at any time. Wall hydrants must be easily accessible; furthermore it must remain possible to operate them. Booth structure parts which obstruct the view on the wall hydrant have to be equipped with the indicating pictograph “wall hydrant“. Push-button alarms must not be obstructed in any way. It has to be made sure that they remain visible at any time.
7. Assembly / Disassembly
The announced time-spans for assembling and disassembling of the booth are to be complied with absolutely. Exceeding these fixed times will be charged separately. The start of the assembly of the booth equipment has to take place one day in advance of the start of the trade fair at 12:00 a.m. at the latest. If the rented space is not occupied until this point in time, or if no notification has been received, Messe Graz reserves the right to dispose of this space without any further discussion from this point in time on, however, the total booth rental fee plus the registration lump-sum are to be paid. Assembly works have to be completed according to the information of Messe Graz concerning assembly and disassembly time-spans. In case of the assembly and disassembly time-spans being exceeded, claims of any kind of the exhibitor against Messe Graz are excluded. If the disassembly time-span has been exceeded, Messe Graz is entitled to have the removal of the booth buildings carried out and to store them at the cost and risk of the exhibitor. After disassembly, the original condition of the exhibition area is to be re-established. Any damage caused by improper usage is to be reimbursed to Messe Graz by the exhibitor.
The design of the rented exhibition space and the placing of the relevant exhibits shall be completed until 6:00 p.m. on the day before fair start at the latest, if possible. Bringing exhibits and taking them away during the exhibition time is not permitted. During the fair a specialist who is able to provide sufficient and appropriate information has to be at the exhibition space. The exhibitor undertakes to leave the exhibition space in the same condition as he took it over.
Works for designing the exhibition space may be started according to the information on the assembly and disassembly time-spans, provided by Messe Graz, if no other information was given to the exhibitors.
Messe Graz is entitled to reject booth and advertising designers without giving any reasons.
The ground, the hall and the objects made available for the fair are opened and guarded during the disassembly times for clearing the exhibition spaces and pavilions, if not stated otherwise in the information sheet for exhibitors. For clearing works at a later point in time, a special approval is to be requested from Messe Graz.
If clearing the exhibition boot has not been completed on the third day after the end of the fair, Messe Graz is entitled to remove the goods and to store them at the cost of the exhibitor. Messe Graz is entitled to shorten the disassembly time-span due to organisational reasons.
The exhibitors are obliged to keep the exhibition spaces, the equipment and the exhibits clean and / or to clean them. Cleaning has to take place after 6:00 p.m. If this obligation to keep spaces and exhibits clean is neglected, Messe Graz may have the cleaning works carried out at cost of the defaulting exhibitor. Together with the service documents, the booth cleaning service can be ordered at Messe Graz. The exhibitor has to provide for waste separation.
The exhibition halls and the open-air exhibition ground that are available for the fair are guarded from the start of the determined assembly times at the earliest. Guarding ends together with the determined disassembly time-span. Private guards and the private cleaning service may be ordered only after the approval of the fair guard service. Cleaning is to be carried out after 6:00 p.m. The cleaning personnel are to follow the instructions of the fair guard service.
10. Exhibition Goods
At the fair center of Messe Graz, only new goods may be exhibited, with the exception of antiquities and objects of art, and only the goods that have been registered and approved for exhibition by Messe Graz. Goods and samples as well as the exhibits may only be removed upon presentation of a removal permit issued by Messe Graz. As a result of the installation of the booth equipment and the exhibits, Messe Graz has acquired a lien on these goods for the satisfaction of any and all claims resulting from this Agreement in every case.
Messe Graz, however, accepts no obligations whatsoever concerning the storage of goods; Messe Graz accepts no liability for personal injury or material damage occurring in the course of the assembly and disassembly, removal and storage of the goods. If an exhibitor is authorised by Messe Graz to leave the structures in the exhibition space until the next trade fair, Messe Graz accepts no liability for possible damage, theft, etc. If the exhibition space has to be vacated despite this permit, this has to be completed within 14 days upon notification; otherwise the structures will be forfeited and / or disassembled at the exhibitor’s cost. The erection of company-owned booth structures or pavilions (including the associated booth equipment) does not establish any right whatsoever on the part of the exhibitor to lay claim to this space on the occasion of future trade fairs as well. In this case, Messe Graz is neither obligated to continue to rent out this space to the same exhibitor. If these structures or pavilions, however, have not been removed in time after the exhibitor has been requested to do so, Messe Graz may utilise them to cover any and all costs that have been incurred even without a corresponding court decision.
Price marking: Price marking is subject to the applicable regulations.
11. Sales Regulation
It is prohibited to sell and / or deliver goods of any kind, samples as well, in the framework of specialised trade fairs. The applicable statutory requirements and the regulations for the individual events have to be strictly adhered to. The exhibitor is authorised to directly sell goods in the framework of trade fairs open to the public and to hand over the goods to the customer at once in compliance with the applicable statutory requirements. The exhibitors have to observe the rules of fair competition; hawking, ostentatious offering, offers presented by non-exhibitors in particular are strictly forbidden. The goods may only be presented within the assigned exhibition space. In the event of non-compliance, Messe Graz is authorised to close down the booth after having notified the relevant exhibitor beforehand at short notice. Inflammable or foul-smelling exhibits or exhibits that present an annoyance of the environs are excluded from exhibition.
12. Exhibitor Identification Card
Every exhibitor will be given exhibitor identification cards according to the exhibition space paid by him. The conditions for obtaining further identification cards are stated in the service documents. Employee identity cards will be made available for employees – only for the employees who actually work in the relevant booth. For prices, refer to the service documents for the relevant registration. Employee identification cards that are ordered with the registration form will be invoiced together with the trade fair fee.
Additional employee identification cards can be obtained from the project management / the cashier’s desk on cash payment. Exhibitor identification cards and employee identification cards will only be valid if they have been marked with the corporate stamp of the exhibitor and the name of the card holder. These identity cards are non-transferable; they will be withdrawn in the event of misuse. Free identification cards for their own workers will be made available to the exhibitors for the assembly and disassembly work before and after the relevant trade fair.
As far as the use of workers and employees in the framework of trade fairs is concerned, the applicable industrial law provisions, rest period provisions, Sunday and public holiday rest provisions and other statutory requirements have to be observed.
Demonstrations of all types of machines and devices have to be stated in the registration. Messe Graz may fix dates for demonstrations for certain times of the day. Open fire, the use of highly inflammable, easily inflammable or explosive materials is forbidden without exception in all halls and on the open-air exhibition ground by mutual agreement with the works fire brigade of Messe Graz.
In the halls, demonstrations using any kind of gas, oil, petrol, kerosene and all other types of fuels are prohibited as a matter of principle. Demonstrations on the open-air exhibition ground are allowed if the devices comply with the statutory requirements and if the installation has been commissioned and approved of by the building and installation authority.
14. Music Presentations
Messe Graz points out that the use of music in booths (radio/TV, sound storage media, live music, etc.) has to be registered with the AKM. Exhibitors can obtain more detailed information from the AKM-Graz, the Officially Approved Austrian Association of Authors, Composers and Music Publishers. The maximum admissible volume has to be complied with.
It is incumbent upon the exhibitor to insure the structures, the equipment, the exhibited goods and the like against fire, theft, burglary and third-party damage. It is urgently recommended to take out such an insurance. A corresponding order can be placed with the partner company of Messe Graz by means of the service documents. Exhibitors whose booth structures will be left in the period when no trade fair is held are reminded of the fact that insurances in general only offer insurance coverage against fire, theft, and third-party damage during trade fairs. It is urgently recommended to take out such an insurance for the period in which no trade fair is held.
The exhibitor accepts liability for any and all personal injury and material damage caused to Messe Graz or others by him or his agents, employees or by companies that have been commissioned by him. In particular, this applies to damage caused by non-compliance with the applicable local regulations, building regulations and fire protection regulations, trade supervision regulations, event regulations and other statutory provisions that apply to the exhibitor. Furthermore, he accepts full liability for accidents caused through his own fault or through the fault of his agents or employees. In order to cover these kinds of damage, Messe Graz is authorised to withhold the exhibited goods, if necessary. The exhibitor shall indemnify and keep harmless Messe Graz at all events.
Messe Graz accepts no liability whatsoever for alterations, damage, theft, loss and purloin of exhibition objects, structures and pieces of equipment as well as for other types of damage. Messe Graz accepts no liability for personal injury or material damage caused during the stay of persons and / or the storage of material on the fair ground. This also applies to the periods between the individual trade fairs. As a result, no damage claims whatsoever may be asserted against Messe Graz on the basis of information or measures provided / carried out as a result of mistakes. Likewise, Messe Graz accepts no liability for incidents caused by acts of God, political incidents or orders issued by public authorities. In the event that such incidents result in an interruption or premature termination of the trade fair, this does not give rise to a repayment or waiver of the trade fair fee. Messe Graz is not obligated to take out any insurance whatsoever.
During assembly and / or disassembly, every exhibitor is obligated to exercise particular diligence as far as the security of his goods is concerned. Valuable and easily moveable exhibition objects have to be removed from the booth outside the trade fair opening hours (at night in particular) and to be stored by the exhibitor himself at his own risk. Messe Graz accepts no liability for damage to property, health injury or any other damage whatsoever caused to the exhibitor himself, his employees or third parties in connection with the preparation, execution or carrying out of an exhibition for whatever reason. Messe Graz accepts no liability for lost profit. This disclaimer shall also apply if damage is caused by defects of buildings or installations of the Messe Graz. Messe Graz only accepts liability if damage has been caused by it or its employees with malice aforethought. It is incumbent upon the aggrieved party to prove that this prerequisite has been fulfilled.
The exhibitor may not derive any claim whatsoever against Messe Graz from acts or omissions of other exhibitors, their employees, vicarious agents, or contractual partners, etc. The exhibitor is obligated to notify possible defects in writing without delay, otherwise forfeiting his claims, and to grant Messe Graz the possibility of removing the defect. Possible claims on the part of the exhibitor have to be reported to Messe Graz in writing without delay, otherwise they shall be deemed forfeited. Messe Graz reserves the right not to take delivery of certain consignments for the exhibitor and accepts no liability for a possible loss, for incorrect or delayed delivery. The trade fair carrier will put into storage exhibition goods and packagings at the exhibitor’s expense and risk. It is prohibited to spend the night in the halls and on the exhibition ground.
Before the fair is started, all exhibition and event spaces will be checked according to local regulations, building regulations, fire protection regulations, trade supervision regulations, industrial law regulations, and if necessary, event regulations and other statutory provisions. The provisions of the General Trade Fair Regulations are accepted by the exhibitor and / or Messe Graz, and furthermore it is understood and agreed that an official approval procedure of the exhibition space and / or the event space may be carried out in compliance with all official provisions and regulations. Structures or parts of them that fail to comply with the building regulations and fire prevention regulations or show other defects have to be removed at once. If the Commission finds that lighting and electrical systems (floodlights, lamps, electric lines, electric motors, etc.) are inconsistent with construction regulations and fire prevention regulations and other statutory provisions, the power supply has to be interrupted. For the buildings, areas and service installations owned by Messe Graz and located on the premises of Messe Graz, Messe Graz will obtain the necessary official permits in its own name.
19. Exhibitor List
Depending on the type of fair, either an alphabetical exhibitor list or an exhibitor list with an alphabetical and trade-specific classification is prepared. If a classification according to lines of business is planned, a classified directory in which the affiliation to a certain line of business can be marked will be enclosed with the trade fair documents or the service documents. If an exhibitor fails to mark this, the trade classification for the list will be carried out by Messe Graz.
The placement of the basic text will be carried out free of charge, the placement of additional text will be charged separately. For more information, please refer to the service documents. Messe Graz accepts no liability for misprints and printing errors resulting from illegible entries in registration forms and text. A presentation of brush proofs is not possible.
Messe Graz accepts no liability for the wording and the classification in a specific category; this will be carried out on the basis of the information provided by the relevant exhibitor. If the customer (exhibitor) failed to submit the registration form in time for any reason whatsoever, no entry will be made in the alphabetical exhibitor list and in the exhibitor.
When a space registration is cancelled after an exhibition space has officially been assigned, the relevant text will be placed nevertheless due to typographic necessities.
The relevant registration deadline is the deadline for sending the signed registration form. Each exhibitor is given a exhibitor list free of charge by Messe Graz. If an exhibitor was not entered into the exhibitor register due to reasons Messe Graz is responsible for, he will be reimbursed the registration fee; further claims due to whatever title are excluded.
When filing the registration for his participation in the trade fair event, the exhibitor also confirms that he agrees to have the necessary data (company address, products, possible representatives) published in the exhibitor register or in exhibitor lists and he also states his agreement that product information may be passed on, unless the exhibitor provides an expressed statement in writing to the fair management (press & advertising) that such a publishing is not to take place.
Advertising will be carried out by the company “Ankünder” with the approval of Messe Graz. The execution of advertising measures can be ordered by means of the service documents.
In addition to that fixing loudspeakers, excessively loud advertising and providing advertising balloons in the open-air ground of the trade fair, in the halls or in the objects is prohibited. Outside the exhibition spaces it is also prohibited to place billboards or further devices as well as to distribute brochures. Radios, TV-sets, tape recorders and video cameras as well as record disk players or CD or DVD players may only be presented as exhibits on the exhibition spaces intended for this purpose and may be operated only for presentation purposes. Facilities and presentations of any kind which obviously disturb the neighbours or visitors, especially the usage of the space in front of the booth, performances and the distribution of samples or brochures outside the booth space, noise of any kind and so on are not permitted.
21. Access Permission
The supply of foodstuff, drinks and other commodities for exhibitors and suppliers during the opening times of the trade fair is possible only during the time-span between 7:00 a.m. until 9:00 a.m. and 6:00 p.m. to 8:00 p.m. After 8:00 p.m. each access is blocked. For suppliers who have to supply foodstuff and drinks to differing providers, a supply sticker is necessary and available at the fair management. This sticker is to be fixed at the windscreen so that it is clearly visibly. When entering the trade fair ground with this supply sticker you will get a supplier clocking-in card for which you have to deposit a security payment to the amount of 50,00 € for staying two hours on the exhibition ground. If this time limit is exceeded, the payment is deemed collected. For all other vehicles that have to enter the exhibition ground due to purposes of subsequent delivery, exchange or services, a clocking-in card will be issued when driving in. A security payment to the amount of 50,00 € has to be made for this clocking-in card; if the prescribed time is exceeded, this sum will be deemed collected. On the last event day a security payment to the amount of € 150,00 will be requested. If the prescribed time-span is exceeded, this sum will be collected as a parking fee.
22. Traffic Regulations
To ensure that lorries may approach the exhibition spaces in the halls or in the open-air exhibition ground, passenger cars parking on the traffic routes on the trade fair ground have to be prevented. 2 days in advance of the start of the trade fair, the exhibitor has to pay a security for entering the trade fair ground. It is provided that passenger cars may be permitted to remain on the exhibition ground for 1 hour for a security payment of 50,00 €. Lorries may remain on the exhibition ground for 3 hours for the same security payment. If this time-span is exceeded, the security payments shall be deemed parking fees and collected. On the last trade fair day, the ground remains blocked for any and all vehicles, including suppliers, from 3:00 p.m. to 7:00 p.m. Admittance for vehicles necessary for taking away the exhibits shall start at 7:00 p.m. without exception on the last trade fair day.
23. Industrial Law
The exhibitor declares that he hires the exhibition space within the framework of his trade, which constitutes a commercial business as a result. Austrian law shall apply exclusively.
Possible claims of the exhibitor towards Messe Graz are to be announced in writing immediately, however 3 days after the end of the trade fair at the latest at Messe Graz Betriebsgesellschaft mbH & Co KG. Claims that are announced at a later point in time shall be deemed forfeited.
25. Regulatory Measures
Messe Graz has the domiciliary right all over the ground that is available to Messe Graz. Instructions given by Messe Graz, its authorised representatives or by the police, etc. are to be followed by visitors, exhibitors or their authorised representatives or employees. The authorised representatives of Messe Graz are to be provided free access to the exhibition spaces at any time during the exhibition.
26. Taking Pictures
Taking pictures, making films or drawings in the fair halls or in the exhibition ground without approval of the fair management is prohibited.
27. Taking Along Dogs
to the exhibition ground of the trade fair, into the halls or objects is prohibited. This shall apply to exhibitors as well as to visitors.
28. Non-smoker Protection in Rooms of Public Localities
Since 1st of January 2009 the Austrian Tobacco law (§ 12 and §13) prohibits smoking in gastronomy institutions and buildings that are open to the public, which also applies to all exhibition rooms and during the announced time-spans for assembling and disassembling. There is a strict smoking ban - smoking just is allowed in marked smoking areas.
29. Data Protection
The exhibitor expressly states his approval that personal data of the exhibitor provided to Messe Graz may be processed automatically and may be used for the purposes of direct advertising within the framework of the legal provisions by Messe Graz as well as by other enterprises. By means of his signature on the registration form the exhibitor agrees to be sent electronic mail for advertising purposes by Messe Graz.
30. General Provisions, Competency of Court and Place of Performance
for all mutual obligations shall be Graz. Austrian law shall be applied exclusively. For possible disputes, the factual competent court in Graz is deemed agreed on in accordance with § 104 JN [Jurisdiction Norm].
31. General Information
Should individual trade fair provisions be invalid, the validity of the remaining provisions shall remain unaffected thereof. The agreement will not be terminated due to this.
32. Written Form, Customary Law
Alterations, amendments and additions require the written form. This shall also apply to a waiver to the written form. Oral subcontracts are invalid. No rights of whatever kind can be derived from earlier events and / or agreements by the exhibitor.
33. Additional Conditions Gastronomy Arena
Exhibitors of the gastronomy arena affirm the additional conditions for gastronomy cabins; these are an integrated part of the trade fair regulations.
Every exhibitor has read the above-mentioned regulations of the General Trade Fair Regulations (conditions of entry) of Messe Graz when registering, accepts them and assumes responsibility for his representatives, agents and employees complying with these regulations. In case of a non-compliance regarding these regulations, Messe Graz reserves the right to block the exhibition space immediately and to exclude the exhibitor - subject to claiming compensation for damage - from a future participation in trade fairs. When a blocking of the exhibition space was ordered by Messe Graz, the exhibitor has to clear the exhibition space immediately on the written request by Messe Graz. If the request was not carried out, Messe Graz is entitled to have the booth cleared and, if necessary, to store the exhibits at the cost of the exhibitor and without accepting any liability. In no case shall any obligations, in the sense of a safekeeping agreement, arise from such a process. The right for repayment, also for repayment of a part of the trade fair fees including supplementary fees, is excluded and because of the blocking and clearing of the exhibition space, the exhibitor has no right to claim it. Oral agreements with Messe Graz, its authorised representatives or agents are not valid. Messe Graz reserves to issue further regulations as far as they are necessary for the expansion of the trade fair.
Version: April 2009
Messe Congress Graz Betriebsgesellschaft m.b.H.
A-8010 Graz, Messeplatz 1, T. 0043 316 8088-0, F. 0043 316 8088-249, , www.mcg.at, FN 223376w, LG Graz, UID-Nr.: ATU 61011844